Invoices that practically write themselves
Create an invoice from a session and it opens already filled in with the date, appointment type and fee. Invoice numbers run in sequence with no duplicates, the PDF carries your professional details, and your patient finds it in their portal.
INVOICE
No. INV-2026-011
BILLED TO
Emma Wilson
Total due £120.00
Invoice paid on 10/09/2026
Your invoice comes already filled in, ready in a few clicks.
From any appointment in your calendar, “Create an invoice” opens a draft with the session date, appointment type, length and fee in place. Just check it and issue it.
Appointment
Emma Wilson
Thursday 10 September 2026 · 10:00-10:50
Adult session · Northern Quarter office
Create an invoiceInvoice
DraftDraft: the number and issue date are assigned when the invoice is issued.
Total £60.00
Issue invoiceSequential numbering, with no gaps and no duplicates.
A draft has no number yet: it gets the next one in the sequence when you issue it. Two invoices can never share a number.
Issue this invoice?
Number that will be used: INV-2026-012
Fix mistakes without erasing anything
Once issued, an invoice can no longer be changed, as is standard practice. Made a mistake? Issue a corrected invoice or a credit note in a few clicks.
A complete history
Every document keeps its number and its original PDF: you can always find the right version, along with the full trail of corrections.
A PDF with your professional details, checked before your first invoice.
You fill in your invoicing settings once, starting from what your account already knows. As you go, the preview shows the real PDF on a sample invoice.
Sarah Collins
Psychologist
14 Oldham Street
Manchester M1 1JQ
HCPC reg. no. PYL12345
BPS membership no. 123456
INVOICE
No. INV-2026-011
Issue date
15/09/2026
Billed to
Emma Wilson
Total due £60.00
Payment method: Bank transfer
Invoice paid on 15/09/2026
Professional indemnity insurance with…
Invoicing settings
Identity
Sarah Collins · Psychologist
Professional identifiers
Footer
Professional indemnity insurance with…
Live previewYou see the real document update as you fill in your details.
The invoice lands in your patient's portal.
In one click, the PDF is added to your patient's documents, and they're notified. When payment comes in, you mark the invoice as paid.
My documents
The email your patient receives
A new document for you
Hello,
Sarah Collins has shared a new document with you.
Find it in your patient space.
Any problem or question? Just reply to this email.
Your patient gets a single email and finds all their invoices in one place.
INV-2026-011
PaidPayment method
Bank transfer
E.g. bank transfer, cash, card…
On the PDF: “Invoice paid on 15/09/2026”
Patients pay you the way they always have, outside SessionFuel. The invoice keeps a record of it: payment method and the date it was paid.
Frequently asked questions
Do I have to re-enter my sessions?
No. On any appointment in your calendar, “Create an invoice” opens it already filled in: session date, appointment type, length and fee. You check it, then issue it, in a few clicks.
How does numbering work?
Each invoice gets its number when you issue it, in the format you choose, for example INV-2026-001. An abandoned draft never uses up a number, and no two invoices can share one.
What details appear on the invoice?
Whatever you put in your invoicing settings: your name, professional title and address, professional identifiers such as your registration number, and any wording you're required to include. The live preview lets you check everything before your first invoice.
What if I make a mistake on an invoice?
Once issued, an invoice can't be edited, as is standard practice. You issue a corrected invoice to replace it, or a credit note if you need to give money back. Every document keeps its number, and the history stays complete.
Can patients pay online?
Not through SessionFuel: patients pay you the way they always have. You record the payment method and mark the invoice as paid, and the PDF then shows the date it was paid.
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